Job Description

BPO AP Analyst

About Stavtar

Stavtar is a software and technology services company with employees in New York, Bengaluru, and Mumbai. Stavtar was founded by Financial and Technology professionals to solve some of the most challenging issues they faced while running Hedge Funds, Private Equity operations and Investment Banking Industries. Our Product, StavPay is currently used by alternative asset managers with over $500B of assets under management and is growing quickly.

About This Role

Our flagship SaaS product StavPay is used as an Asset Manager to streamline AP workflow. You’ll be part of the StavPay operation team, which acts as an extension of our clients' middle-office.

Key Responsibilities

• Responsible for all aspects of day-day accounting for 1 or more assigned clients.
• Monitor the Invoice volume daily to make sure all invoices are being allocated without any error.
• Allocation of Income/Expense in accordance with the terms of the fund agreement.
• Distinguish between high and low priority situations.
• Should be able to timely escalate/resolve the issues.
• Coordinating with IT/Clients on enhancing, reporting and development of standardization/automation in process
• Establish good working relationships with all the stake holders, like clients, team members etc.,
• Ensuring service level agreements, memorandums and client delivery summaries are maintained.
• Maintaining & updating the Desk procedures, process manuals and process maps.
• Update & monitor the Submodules in StavPay (Add any contracts that come through on a day-to-day basis, as well as monitor contracts that are expiring to make sure we get appropriate approval to either renew, or cancel)
• Identify exceptions and variances affecting accounting records and communicating same to client and assisting in their resolution.
• Participate in special projects to enhance accounting operations and reporting processes.
• Reconciliation and Reporting
• Reconcile StavPay to each offices ledger system. Any differences need to be investigated and loaded into StavPay.
• Reconcile various accounts or reviewing reconciliations prepared by others and promptly researching and correcting any variances.
• Reconcile credit card files that were uploaded to StavPay to verify the completeness and accuracy of the monthly CC load.
• Prepare Recharge invoices monthly and send to client for their review.
• In the first week of each month, run expense committee reports and send to Client for review.
• Budget data preparation
• Run an “AP Package” for each global office out of StavPay This package will then be sent to each respective office’s accounting firm to pay the batch of weekly invoices.
• Reconcile the emails and invoices processed for each client
• To provide suggestion on process improvement ideas to StavPay and clients
• To track and maintain the agreed SLA’s for each client
• To interact with client on regular basis

Required Competences- Must have Skills

• Commerce Graduate with minimum 3+ Years of experience in Finance/Accounting. Passed with at least 65% marks in last accounting exam
• 3-5 years full time AP experience
• In-depth understanding of
  • General Ledger systems
  • Payables vs expense
  • Allocations of expenses
• Ability to follow procedures, ask pertinent questions and document.
• Strong attention to detail and ability to review
• Ability to prioritize and multi-task, provide status updates
• Excellent English, verbal and written
• Strong Microsoft Excel skills with knowledge of basic and advanced formulas (sum, sum if, VLOOKUP, etc). Macros a plus
• Motivated and self starter

Expertise Competences- Good to have Skills

• Investment Banking / Capital Markets experience (Big Plus)
• Knowledge of Accounting Systems like QuickBooks, Sage 300, Dynamics 365, VM, Geneva etc.
• Inter CA/Inter ICWA/ CMA/ ICWA/ CA will be an added advantage
• Excellent basic accounting knowledge

Work Location Bangalore/Mumbai/Pune

Working Hours – 5:30 Pm to 2:30 Am IST(Based on project demand).